KeepsakeKeepsake

The 5 Element Types in Keepsake

Keepsake is built around 5 types of elements. Understanding them lets you organize everything naturally — no folders, no complicated structures. Just the right element for the right thing.

Contact — A person you know

A contact is someone in your life — personal or professional. Once created, you can attach entries, tasks, and notes to them. Over time, each contact becomes a rich history of your relationship.
1

Example

You meet Sophie at a conference. Create a contact for her, then log an exchange: "Met Sophie at TechConf — she works on AI ethics."

2

When to use it

Whenever you want to remember someone and keep track of what happens with them.

Page — A project, domain, or topic

A page is a space that groups everything related to a subject. Use the #page name# or [[page name]] syntax in any text, or link pages manually. A page shows all linked contacts, entries, tasks, and notes in one place. (Pages used to be called tags.)
1

Example

You're working on a photography project. Create a page "Photography" and attach tasks ("Buy new lens"), notes ("Editing workflow ideas"), and contacts ("Marc — photo mentor").

2

When to use it

When you need a space to centralize everything about a project, hobby, topic, or area of your life.

Tip

Think of pages like folders, but better — the same item can belong to multiple pages.

Entry — Something that happened

An entry is a dated log of something that occurred — a phone call, a meeting, a decision, an observation. Entries are always linked to a date and can be attached to one or more contacts and pages.
1

Example

"Called Marc about the photo exhibition. He'll send me the venue details by Friday." — logged as a phone call entry, linked to contact Marc and page Photography.

2

When to use it

When something happens that you want to remember. Entries build the timeline of your relationships and projects.

Task — Something to do

A task is an action you need to take. Tasks can have due dates, recurrence, and can be linked to contacts and pages. They appear in your daily view so you always know what to focus on.
1

Example

"Send proposal to Sophie — due Friday" linked to contact Sophie and page Business.

2

When to use it

When you have a commitment, a follow-up, or anything you don't want to forget to do.

Note — Text you want to keep

There are two kinds of notes in Keepsake. QuickNotes are instant captures — they land in your Inbox and wait to be processed. Notes are knowledge you keep — linked to contacts or pages, each with its own dedicated view. When a QuickNote is worth keeping, choose Keep as note in the Inbox: it joins your Notes.
1

QuickNote (Inbox)

"Book recommendation from Sarah: Deep Work" — captured in 3 seconds via the QuickNote bar. Lives in your Inbox until you process it.

2

Note (Kept)

A meeting summary, a procedure, reference material — kept in your Notes and linked to the relevant contacts and pages. Each Note has its own view with a permanent link you can share or bookmark.

3

When to use it

When something crosses your mind and you need to capture it instantly (QuickNote), or when you want to store information linked to a person or project (Note). Create a Note directly from a page or a contact profile and it's automatically kept in your Notes and linked. Each keeps its own editor: a QuickNote opens the quick capture overlay, a Note always opens its full-page editor.

Which element should I use?

When you're unsure which element to create, ask yourself these 5 questions in order:
1

Is it a person?

Create a Contact.

2

Is it a project, domain, or topic?

Create a Page.

3

Is it something that happened (dated)?

Log an Entry.

4

Is it something you need to do?

Create a Task.

5

Is it a text or idea to keep?

Write a Note.

A concrete example

Let's say you want to create a space for your photography hobby. Here's how:
1

Create the page

Create a page called "Photography". This becomes your project hub.

2

Add tasks

"Research new cameras", "Edit weekend photos" — add tasks linked to Photography.

3

Write notes

"Composition tips from the workshop" — attach notes to the page.

4

Log entries

"Photo walk at the park — great light at golden hour" — log dated entries.

5

Link contacts

Link your photography mentor, your studio partner to the page — they'll appear on the Photography page too.

Tip

Visit your Photography page anytime to see everything in one place — tasks, notes, entries, and contacts, all organized automatically.

Still unsure?

We're here to help. Open your account menu (your name at the bottom of the sidebar on desktop, your avatar on mobile) and choose Give your feedback or Contact support to reach us directly. We usually reply within a few hours.

Related guides

Getting Started with Keepsake

Set up your Keepsake account and start organizing your relationships, notes, and tasks in minutes. A step-by-step beginner guide.

Organize Everything with Pages

Learn how to use pages in Keepsake to organize notes, tasks, and contacts into flexible projects. No upfront setup — projects emerge naturally from your content.

Capture Ideas Instantly with QuickNotes

Learn how to use QuickNotes to capture thoughts, ideas, and reminders in seconds. Works offline, syncs automatically, and connects to your contacts.

Tasks & Time Blocks: Plan Your Day Without Guilt

Learn how to manage tasks with Keepsake's unique time block system. Plan your day with sequential blocks instead of rigid schedules. Finish early? You're free. Need more time? Just shift.

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