The 5 Element Types in Keepsake
Keepsake is built around 5 types of elements. Understanding them lets you organize everything naturally — no folders, no complicated structures. Just the right element for the right thing.
Contact — A person you know
Example
You meet Sophie at a conference. Create a contact for her, then log an entry: "Met Sophie at TechConf — she works on AI ethics."
When to use it
Whenever you want to remember someone and keep track of what happens with them.
Tag (Page) — A project, domain, or topic
#tag name# or [[tag name]] syntax in any text, or add tags manually. A tag page shows all linked contacts, entries, tasks, and notes in one place.Example
You're working on a photography project. Create a tag "Photography" and attach tasks ("Buy new lens"), notes ("Editing workflow ideas"), and contacts ("Marc — photo mentor").
When to use it
When you need a space to centralize everything about a project, hobby, topic, or area of your life.
Tip
Think of tags like folders, but better — the same item can belong to multiple tags.
Entry — Something that happened
Example
"Called Marc about the photo exhibition. He'll send me the venue details by Friday." — logged as a phone call entry, linked to contact Marc and tag Photography.
When to use it
When something happens that you want to remember. Entries build the timeline of your relationships and projects.
Task — Something to do
Example
"Send proposal to Sophie — due Friday" linked to contact Sophie and tag Business.
When to use it
When you have a commitment, a follow-up, or anything you don't want to forget to do.
Note — Text you want to keep
Example
"Book recommendation from Sarah: Deep Work by Cal Newport" — a quick note captured in 2 seconds.
When to use it
When something crosses your mind and you need to capture it instantly, without thinking about where it goes.
Which element should I use?
Is it a person?
Create a Contact.
Is it a project, domain, or topic?
Create a Tag (page).
Is it something that happened (dated)?
Log an Entry.
Is it something you need to do?
Create a Task.
Is it a text or idea to keep?
Write a Note.
Linking elements together
Tip
Links are the real power of Keepsake. A single entry like "Discussed budget" can be linked to both the contact (Sophie) and the project (Business) at the same time.
A concrete example
Create the tag
Create a tag called "Photography". This becomes your project page.
Add tasks
"Research new cameras", "Edit weekend photos" — add tasks linked to Photography.
Write notes
"Composition tips from the workshop" — attach notes to the tag.
Log entries
"Photo walk at the park — great light at golden hour" — log dated entries.
Link contacts
Tag your photography mentor, your studio partner — they'll appear on the Photography page too.
Tip
Visit your Photography tag page anytime to see everything in one place — tasks, notes, entries, and contacts, all organized automatically.
Still unsure?
Related guides
Getting Started with Keepsake
Set up your Keepsake account and start organizing your relationships, notes, and tasks in minutes. A step-by-step beginner guide.
Organize Everything with Tags & Pages
Learn how to use Tags & Pages in Keepsake to organize notes, tasks, and contacts into flexible projects. No upfront setup — projects emerge naturally from your content.
Capture Ideas Instantly with QuickNotes
Learn how to use QuickNotes to capture thoughts, ideas, and reminders in seconds. Works offline, syncs automatically, and connects to your contacts.
Tasks & Time Blocks: Plan Your Day Without Guilt
Learn how to manage tasks with Keepsake's unique time block system. Plan your day with sequential blocks instead of rigid schedules. Finish early? You're free. Need more time? Just shift.
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