Contact Profiles: Your Relational Memory
Contact Profiles are the heart of Keepsake. Every note, task, and entry can be connected to a person — building a living history of your relationships. It's not a CRM. It's your relational memory. Discover the philosophy behind Contact Profiles.
What is a Contact Profile?
Anatomy of a profile
The header
Name, job title and the companies the person belongs to (see Company Profiles), then their pages, birthday and Page subscription as small chips — + Page adds one. The main button is Log an exchange. With an email or a phone number saved, the email, Call and SMS buttons are one tap away: they open the exchange form for you, then your mail or phone app. The … menu holds Edit, Export vCard (to send the card to your phone's address book) and Delete.
About
A free-text space for what you want to remember about the person: how you met, their kids' names, what they care about. It's the first thing you'll reread before seeing them again. On a large screen, About sits on the right, above Contact details (email, phone, address, companies — hover a line to copy it); on a phone, both are in the About tab.
History
The first tab: every exchange (entry) linked to this person, newest first — calls, meetings, messages, events — along with the tasks you completed together. This is the heart of your relational memory. See Entry types.
Tasks
The Tasks tab: everything you promised or planned with this person — pending first. Mention someone with @ in a task and it lands here. See Link tasks to contacts.
Notes
The Notes tab: notes that mention the person. A QuickNote still waiting in your Inbox shows up here too, with a small to sort badge.
Subscriber to your Page
If this person subscribed to your Keepsake Page, the profile says so: Subscribed to your Page since… Your readers and your relationships, in the same place.
Tip
Before a call or a coffee, spend thirty seconds on the profile: About, then the last two exchanges. That's all it takes to pick up the conversation exactly where you left it.
Create a contact
Go to Contacts
Navigate to the Contacts section from the sidebar (on mobile, the Contacts tab).
Click "New contact"
Or press N anywhere, then C. A panel opens over the page you're on. Enter the person's first and last name; job title, company, email, phone, address, birthday and notes can wait — add them now or at any time.
Start building the relationship
Log your first exchange — a call, a meeting, a message, a log. Every exchange adds to the relationship timeline.
Or right where you need them
In any field where you look for someone — the people pill of a task, a note or an entry, a company profile, a page — type their name. Not in Keepsake yet? + Create contact adds and links them at once. Complete the profile then opens their profile on top of what you were writing (email, phone, company…); once it's saved, you're back exactly where you were.
Tip
Need to add many contacts at once? You can import from a vCard file (.vcf) exported from your phone or another address book. Open the User Menu (your name, bottom left on desktop — or top right on mobile) and select Import a vCard — the same button sits at the top of the New contact panel. See our Import & Export guide for detailed instructions.
Log exchanges and build history
Open a contact's profile
Navigate to the contact you want to update.
Log an exchange
Click Log an exchange (or the What did you talk about? line at the top of the History tab), pick the type, and describe what happened: "Had lunch, discussed their new job" or "Quick call about the project update." Keep it natural.
Check the timeline
All exchanges appear in chronological order, newest first. Before your next conversation, scroll through the history to remember what you talked about last.
Entry types: log each exchange for what it was
Call
A phone or video call. Note what you talked about and anything you promised.
Message
A text, WhatsApp, Signal or DM exchange worth remembering.
An important email sent or received — a proposal, an introduction, good news.
Meet-up
Seeing someone in person, informally: a coffee, a lunch, a chance encounter. (Labelled Meeting (in person) in the English app.)
Meeting
A planned work meeting, in person or remote. Log the decisions and the next steps.
Event
Something that happened in the person's life or that you shared: a wedding, a launch, a conference.
Follow-up
A note on where things stand — no exchange, but something to remember. (Labelled Log in the English app.)
Other
Anything that fits nowhere else. Don't overthink it: logging matters more than the label.
Tip
You can create an entry from the profile (Log an exchange), from the Daily journal of the Today view, or by turning a QuickNote into one: To journal in the Inbox.
Connect notes and tasks to contacts
Type @ in any note or task
A list of your contacts and companies appears. Select the person — Keepsake inserts @Name@. Not in your contacts yet? Create them on the fly from the same list. The note or task is now linked to their profile.
View linked content on the profile
Open the contact's profile to see all notes, tasks, and entries that mention them — everything in one place.
Mentions follow name changes
Rename a person or a company (or merge two companies) and every @mention citing them in your notes, tasks and entries takes the new name. Case and accents don't matter either: @berenice@ leads to Bérénice.
Tip
Mentions work everywhere: QuickNotes, tasks, and entries. It's the simplest way to weave your contacts into your daily workflow.
Birthday reminders
Add a birthday
On the contact's profile, open the … menu → Edit, and fill Birthday (day and month; the year is optional). The birthday then shows as a chip in the profile header — click it to open that day.
Get reminded
On the day itself, the person shows up as a birthday chip in your Today view, just below the date. If you allowed notifications, Keepsake also reminds you the day before and on the day.
See what's coming in the right sidebar
On a computer, the right sidebar lists the birthdays of the next 14 days, each with its date — highlighted when it's three days away or less — so you have time to plan. On the day itself, the date gives way to a suggestion: Give a call or send a message. Click a name to open the profile.
Tip
Keepsake also shows the name day of the day ("fête du jour") — a nice touch if you want to send a thoughtful message to someone whose name matches.
Browse your relationship journal
Open the Journal
Navigate to the Journal view from the main menu.
Scroll through your history
See all entries, newest first. Each entry shows who was involved, what happened, and when.
Tip
The Journal is great for preparing for a meeting. Search for a contact to see everything you've shared recently before catching up with them.
Visualize your network
Open Constellation
Go to User Menu → Settings → Keepsake Page → My Constellation.
Explore your network
Rotate, zoom, and click on contacts to see the details of your exchanges. Filter by time period (30 days, 90 days, 1 year, or all).
Tip
People who appear together in your entries are connected by lines. This naturally maps the social clusters in your life — work colleagues, family, friend groups. The feature is still evolving — we'd love to hear your ideas!
Related guides
Entries: Build Your Relationship History
Learn how to use entries in Keepsake to log meetings, calls, and exchanges. Link entries to contacts and pages to build a complete relationship history.
Company Profiles: Organize Your Business Relationships
Create company profiles in Keepsake, link your contacts, and see tasks, notes, and history for each organization in one place.
The Inbox: Sort Your Quick Notes
Jot now, sort later. Keep each QuickNote as a note, turn it into a task or add it to your journal, merge fragments, pin what matters and reach Inbox Zero.
Your Day: the Today View in Keepsake
Start clear, finish calm: your intention, today's tasks (overdue and ASAP included), your day timeline, your journal, birthdays and snoozing.
Tasks & Time Blocks: Plan Your Day Without Guilt
Learn how to manage tasks with Keepsake's unique time block system. Plan your day with sequential blocks instead of rigid schedules. Finish early? You're free. Need more time? Just shift.
Import & Export Your Data
Learn how to import contacts from other apps and export your Keepsake data. Your data belongs to you — take it anywhere.
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