Views: Where You Work in Keepsake
Keepsake has 7 main views, each designed for a specific way of working. Think of them as different lenses on the same data — your contacts, entries, tasks, and notes appear in the view that makes the most sense for what you're doing right now.
Today — Your daily command center
Tasks for the day
All tasks scheduled for today appear here — including recurring tasks and overdue items that rolled over. Complete them, snooze them, or reorder them by drag & drop.
Daily note
A free-text area attached to the day. Use it as a journal, a summary of what happened, or a scratchpad. Each day gets its own note.
Navigate to any day
Use the mini calendar to jump to past or future days. You can go back and fill in notes or entries for previous days whenever you want.
Tip
Make Today your starting point each morning. Review your tasks, decide what to focus on, and add anything new that came up overnight.
Inbox — Capture first, organize later
Quick capture
Create a note in seconds using the QuickNote bar at the top. Don't worry about organizing — just write it down.
Process your notes
For each note, decide: is it a task? Transform it. Is it something that happened? Turn it into an entry. Is it reference material? Archive it. Done with it? Delete it.
Pinned notes
Pin important notes to keep them visible at the top of your Inbox. Great for ongoing checklists or information you reference frequently.
Tip
Try to reach "Inbox Zero" regularly. Processing your notes keeps your mind clear and ensures nothing falls through the cracks.
Contacts — Your people
Search and find
The search bar at the top finds contacts instantly — even with accented names. Searching "berenice" finds "Bérénice".
Contact profiles
Each contact has a detail page showing their full interaction history: entries, tasks, and notes linked to them. It's the complete story of your relationship.
Add new contacts
Create contacts from the + menu. Add a name, some context, and start building the relationship history from day one.
Journal — The full timeline
Everything in one place
Entries from all contacts, tasks completed on each day, and daily notes are all visible in a single scrollable timeline.
Add to any day
Each day in the Journal has a + button to add an entry or a task directly to that date. Forgot to log something from last week? Just scroll back and add it.
Navigate by date
Use the mini calendar to jump to a specific date. Days with content are marked so you can quickly find when something happened.
Tip
The Journal is your best tool for reviewing what happened over a period. Before a meeting, scroll through recent entries to refresh your memory.
Tasks — Everything you need to do
ASAP
Tasks that need attention now. No specific date — they're just important and should be done as soon as possible.
Planned
Tasks with a specific due date, sorted chronologically. This section also shows upcoming contact birthdays so you never miss one.
Someday
Tasks you want to do eventually but not right now. A parking lot for ideas and non-urgent to-dos.
Recurring templates
Set up tasks that repeat on a schedule — weekly reviews, monthly check-ins, yearly renewals. Keepsake generates individual task instances automatically.
Archive — Your processed notes
From Inbox to Archive
When a note in your Inbox is useful but doesn't need action, archive it. It moves out of the Inbox and into the Archive for safekeeping.
Search and filter
Search by content, filter by tag or by contact. The Archive is designed to help you find what you stored, even months later.
Restore anytime
Changed your mind? Unarchive a note to send it back to the Inbox. Nothing is permanent.
Tip
Use the Archive for reference material: procedures, ideas, meeting prep notes, and anything you might need to look up later.
Pages — Your projects and topics
Browse all your pages
See every tag you've created, with item counts showing how many tasks, contacts, entries, and notes are linked to each one.
Favorites
Star your most-used pages to pin them to the sidebar for quick access. Favorites appear at the top of the Pages view and in the sidebar navigation.
Manage in bulk
Select multiple pages to favorite, merge, or delete them at once. Merge is especially useful when you realize two tags cover the same topic.
Which view should I use?
Starting your day?
Open Today to see your tasks and plan your focus.
Something to capture quickly?
Use Inbox — write a QuickNote and move on.
Preparing for a meeting with someone?
Go to Contacts and open their profile to review your history.
What happened last week?
Scroll through the Journal to see the timeline.
What do I need to do?
Open Tasks to see everything organized by urgency.
Looking for a note you saved?
Search the Archive for processed reference material.
Working on a project?
Open the project's Page to see everything in one place.
Still exploring?
Related guides
The 5 Element Types in Keepsake
Understand the difference between contacts, tags, entries, tasks, and notes in Keepsake. A practical guide to organizing everything naturally.
Getting Started with Keepsake
Set up your Keepsake account and start organizing your relationships, notes, and tasks in minutes. A step-by-step beginner guide.
Capture Ideas Instantly with QuickNotes
Learn how to use QuickNotes to capture thoughts, ideas, and reminders in seconds. Works offline, syncs automatically, and connects to your contacts.
Tasks & Time Blocks: Plan Your Day Without Guilt
Learn how to manage tasks with Keepsake's unique time block system. Plan your day with sequential blocks instead of rigid schedules. Finish early? You're free. Need more time? Just shift.
Organize Everything with Tags & Pages
Learn how to use Tags & Pages in Keepsake to organize notes, tasks, and contacts into flexible projects. No upfront setup — projects emerge naturally from your content.
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