Entries: Build Your Relationship History
Entries are the building blocks of your relationship history. Every meeting, phone call, coffee, or significant exchange becomes an entry in Keepsake. Over time, they form a rich timeline of your exchanges with people and projects — so you never forget what happened and when.
What is an entry?
A record of what happened
Each entry captures a moment: what happened, when, with whom, and any notes you want to remember. It's your personal logbook.
Appears on timelines
Entries show up on contact profiles, pages, and the journal view. They build a chronological story of your relationships and projects.
Rich content
Write as much or as little as you want. Entries support Markdown formatting, so you can add structure, lists, and links to your notes.
Tip
Think of entries as your relationship memory. Six months from now, you'll be glad you logged that coffee with a client or that project kickoff meeting.
Creating entries
From a contact profile
Open a contact's profile and click Log an exchange to add an entry directly. It's automatically linked to that person — perfect for logging a call or meeting right after it happens. See Contact Profiles for more.
From the Today view
In the Daily journal of the Today view, click + Add entry and pick its type (call, message, meeting…). The entry is dated to the day displayed, so you can go back and fill in past days too.
From the QuickNote bar
Type anything in the QuickNote bar and it goes to your Inbox. Later, sort it into the journal with To journal (J key) in the Inbox: its contacts and pages are kept.
From the New button
The New button (N key, in the sidebar; + button on mobile) lets you create a New entry (E) from anywhere in the app. It opens in a panel over the current page: pick the type, write your note, and link it to the right people. Created from a contact's profile, the entry is already linked to that person.
Tip
The fastest way to capture an exchange is right after it happens. Don't wait — open Keepsake, tap New, and write a few lines. Future you will thank present you.
Linking entries to contacts
Mention with @
Type @ in the entry content: a list of your contacts and companies appears. Pick the person and Keepsake inserts @Name@ — or create a new contact on the fly.
Multiple contacts
An entry can involve several people. Mention @Alice@ and @Bob@ in the same entry and it will appear on both their profiles. Great for meetings and group exchanges.
Build relationship history
Over time, entries create a rich timeline on each contact's profile. Before a meeting, scroll through past entries to remember what you discussed last time.
Tip
Linking entries to contacts is one of Keepsake's most powerful features. It turns scattered notes into a structured relationship history that you can search and browse anytime.
Entry vs Note
Entries = something that happened
An entry is a dated log of an event or exchange. "Had coffee with Marie and discussed the new project." It records history — things that already occurred.
Notes = something you want to keep
A note is text you want to store for reference: a draft, a procedure, an idea, a checklist. Notes you keep live in your Notes, and can be pinned for quick access. They're not tied to a specific moment in time.
When to use which
Use entries for exchanges and events (calls, meetings, milestones). Use notes for reference material (ideas, procedures, drafts). If you're logging what happened, it's an entry. If you're saving something for later, it's a note.
Tip
Don't overthink this distinction. If you're not sure, just write it down. You can always reorganize later. The important thing is to capture the information before it fades from memory.
Related guides
Contact Profiles: Your Relational Memory
Your relational memory: every exchange logged by type, linked notes and tasks, @mentions and birthday reminders for the people who matter.
Capture Ideas Instantly with QuickNotes
Learn how to use QuickNotes to capture thoughts, ideas, and reminders in seconds. Works offline, syncs automatically, and connects to your contacts.
Organize Everything with Pages
Learn how to use pages in Keepsake to organize notes, tasks, and contacts into flexible projects. No upfront setup — projects emerge naturally from your content.
Getting Started with Keepsake
Set up your Keepsake account and start organizing your relationships, notes, and tasks in minutes. A step-by-step beginner guide.
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