Organize your day in time blocks

Hours are derived, not decreed

You set one anchor: your wake time. Each block's start time is computed by adding up the durations of everything before it. Reorder blocks or change a duration, and every hour on the rail updates instantly — nothing to recalculate by hand. Today, what is left to do is counted from the current time instead (see A day in two parts).

Fixed times when you need them

Some things really do happen at a set hour — a call, a class, a train. Give any block a Fixed time and it anchors there; the flowing sequence resumes after it. Keepsake never sets a fixed time on its own: a block only has one if you chose it.

A beginning and an end

Set your Bed time and the timeline shows a Day close marker at the bottom: how much free time remains before bed — or by how much your plan overshoots it. Wake and bed times carry forward automatically to the following days, until you change them.

Add a block

Click Add a block and choose Block (a titled span of time: deep work, sport, lunch…) or Tasks block (a window on your day's tasks — see below). Give it a title and a duration, done. The new block goes into the first slot long enough for it, or right after what is already there when no earlier slot fits (see "Blocks find their place" below). It gets no fixed time, so you can still move it wherever you like; a fixed time is only added if you choose one. It opens with the cursor ready: in its title for a block, in its add line for a tasks block.

Everything opens in place

Click a block and it unfolds right inside the timeline — the rest of your day stays visible around it. Its settings fit on one line, so its content comes first: click the title to rename it, click the time slot (06:15 – 07:15 · 1 h) to change the duration, set a fixed time or pick the days the block repeats, ✓ marks it done, ⋯ opens its menu (Move to tomorrow, Delete block), ← closes it. On a phone, the open block takes the full width.

Reorder by drag & drop

Grab any block and move it. While you drag, the hours on the rail recompute live for the order you're hovering — you see the landing time of every block before you drop. Blocks you have already checked off no longer move: they stay at the time you did them.

Cards sized by duration

A block's height is proportional to its length: a 15-minute block is a slim line, a 2-hour block is a tall card showing a preview of its content. Your day's shape is visible at a glance.

New blocks fill the first gap that fits

Wake up at 6:15 with a fixed block at 9:00? A 45-minute block lands at 6:15, the next hour-long one at 7:00 — and a 3-hour block, too big for the remaining morning gap, goes right after the 9:00 block instead. Add a 1-hour block next and it plugs the 8:00–9:00 hole. On today's timeline, everything left to do stacks from the current time, so a new block never lands in the past. It gets no fixed time for that: it stays free, and you can still drag it elsewhere.

Too big for the gap? It slides after

A flexible block that can't fully fit before the next fixed block slips to just after it — no overlaps, ever. The remaining gap stays visible as a Free time separator with its duration, so a block that "jumped" always explains itself.

Drop a block after a fixed block — it stays there

Dragging a flexible block right after a fixed one means "this comes after": it docks to the end of the fixed block and follows it if it moves, instead of drifting back into the morning's holes. Drag it before the fixed block and it returns to the first free slot. Your drop position is the instruction.

Resize a block, it finds its new spot

Grow a block past its gap and it re-places itself after the next fixed block; shrink it back and it returns to plug the hole. This only happens while the block still sits where automatic placement put it — once you've dragged it by hand, its position is yours and Keepsake won't touch it.

Above: what is done stays at the time you did it

When you check a block off (the ✓ on its card), Keepsake remembers when: the block ends at the moment you check it and starts one duration earlier. A one-hour block checked at 11:00 stays placed from 10:00 to 11:00. If the block before it ended at 10:30, it shows from 10:30 to 11:00: you spent less time on it than planned, so it shrinks on its own.

Below: what is left stacks from now

Blocks you have not checked yet line up one under the other from the current time, rounded to five minutes. Nothing ends up in the past anymore: if the morning ran late, the rest shifts by itself. You still reorder these blocks by drag and drop.

A fixed-time block keeps its time

A block you gave a Fixed time does not move, whether you checked it or not. If its time has passed and it is still unchecked, it stays in place with a Not done label.

Checked it too late? Fix the time

You finished at 10:00 but only checked the block at noon? Click the block to open it, then click its time slot (for example 11:00 – 12:00 · 1 h). Two fields appear, Start and End: correct either one, and the block moves to the right time straight away.

Unchecking puts the block back in the stack

Checked a block by mistake? Uncheck it: it gets its planned duration back and returns among what is left to do.

Move to tomorrow

On each dashed block, a Move to tomorrow button moves it to the next day, with its note. There it goes into the first free slot, or at its fixed time if it has one. On a phone, the button is a small calendar icon.

Remove from today, for a block that repeats

A block that repeats already has its place tomorrow, so moving it would create a duplicate. The button offers Remove from today instead, which takes it off this day only.

Also in the “⋯” menu

No need to wait for the dashed outline. Open a block you have not checked yet and click ⋯: you will find Move to tomorrow there, or Remove from today for a block that repeats.

What about the tasks block?

A tasks block has no such button: the tasks you did not finish come back on their own the next day.

Give your tasks a time budget

Drag the tasks block anywhere in your day and give it a duration — "my tasks get 90 minutes, after sport". You can rename it and set a fixed time like any other block.

Several task slots per day

Create more than one tasks block to split your task work — one slot in the morning, one late afternoon. Active tasks always live in the current slot.

Unfinished tasks carry over

When a slot's window ends, whatever isn't done moves to the next slot automatically — nothing to copy over by hand, even within a single day. A past slot keeps showing what you completed during it (struck through): the visible trace of an accomplished day.

Set a time on a task

Click the task's date (the date pill in the form, or the calendar icon on an open task), pick a day, then fill the Time (optional) field and, if you like, a duration. The time shows next to the date on every task list.

Clear the time to unplan

Use Remove time and the task returns to the tasks block. The time is a planning gesture, not a commitment — nothing else about the task changes.

Overdue tasks don't anchor

A task from a past day keeps its time for reference, but it won't pin itself onto today's timeline — it waits in the tasks block like any other overdue task.

Make a block repeat

In the Today view (today or an upcoming day), click a block to open it, then click its time slot (for example 06:15 – 06:35 · 20 min). Under Repeat, pick the days it comes back: click the days one by one, or use Every day or Weekdays. The block comes back on the chosen days, starting from this day, and a small repeat icon appears next to its title.

It is already there when you open your day

On each planned day, the block is in place when you open your day, with its title and duration. This works for a tasks block too: a "Writing" slot that returns every morning and holds your tasks for the day.

With or without a fixed time

A block with a Fixed time comes back at that time. Without one, it follows your wake time and lines up with the rest of your day.

A day that is not like the others

Open the block and click ⋯. Remove from today takes it off this day only: it comes back as usual afterwards. Stop repeating takes it off this day and the following ones; your past days keep their blocks.

Change one day without changing them all

When you change the title, duration or time of a block that repeats, the change applies to that day only. Keepsake says so under the block: Changed for this day only. To keep it for the days ahead, click Apply to following days.

A checked block enters the day's journal

When you check a block off, it appears in the day's journal, below your timeline, with the time you actually spent on it. In the Journal view, each day also lists the blocks you completed.

Your streak, counted for you

For a block that repeats, Keepsake counts the days you kept it in a row and shows it alongside: "Meditation · 20 min · 8 days in a row". The mention appears from two days onwards. A block planned once a week is counted in weeks: "4 weeks in a row".

What does not break the streak

A day when the block was not planned (the weekend for a "Weekdays" block) does not count. Neither does a day you took it off with Remove from today. Only a planned day left unchecked resets the streak.

From the streak to the full picture

Click the "8 days in a row" mention: it opens the Ideal week page, where all your habits are tracked.

The calendar of the days you kept

Under Habit tracking, a calendar of the last weeks shows one square per day. The brighter the square, the more of that day's planned blocks you kept. Hover over a square to read the detail ("2 of 3"), and click it to open that day.

The month grid: check a box

Just below, a grid has one row per block that repeats and one box per day of the month. Click a box to check or uncheck it, including for a past day you forgot to record. Only the days when the block was planned can be checked, up to today. The arrows around the month name take you back to earlier months, and the legend tells apart done, planned, not done, removed that day and not planned.

Current streak and best

Next to the name of each habit, you read your current streak ("8 days in a row") and, when it is higher, your best one ("best: 12").

My ideal week: the grid of the week

Further down, under My ideal week, the blocks that come back are laid out day by day, Monday to Sunday, on the scale of the hours. A daily block shows up in all seven columns. On a phone, you see one day at a time and switch days with the initials above the grid.

Add or edit a block

Click Add a block, at the top of the page, to create a recurring block: its title, its type (Block or Tasks block), its duration, a fixed time if you want one, and its days. To change one, click it in the grid, or click its name in the habit tracking. Finish with Save. The Stop repeating button is in the same form.

Changes apply from today

What you change here applies from today onwards. Your past days stay as they were: neither the blocks you already checked nor your streaks are touched.

“Where am I?” — the now line

On today's timeline, a thin red line marks the present moment, with the current time shown on the left. It refreshes on its own and splits your day in two: what you have done above, what is left below (see A day in two parts).

“When am I free?” — the next free slot

After the last block, the rail shows the time your plan ends, with a Free time separator — your next available moment, visible without scrolling or computing anything.

“Does it all fit?” — the day close

The Day close marker sits at your bed time and shows the free time remaining before bed, or the overshoot if your blocks run past it. Whatever ends after it is drawn with a dashed outline, ready to be moved to tomorrow. It's the honest answer to an overstuffed plan.